Every great expedition
starts at Basecamp.
The pre-departure readiness, safeguarding, and compliance platform for international participant programmes. Built for programme leaders who take their duty of care seriously.
7
readiness sections
100%
web-based, no app download
<5 min
average admin onboarding
Real-time
wellbeing alerts
Preparing participants for international programmes shouldn't mean chasing spreadsheets.
Most programme leaders track readiness across emails, PDFs, and manually updated lists. When something goes wrong in-country, the paper trail isn't there.
Basecamp replaces that patchwork with a single, structured platform — from the first readiness module to the final in-country wellbeing check.
Chasing participants for signed forms over email
No record of who watched which safeguarding video
Medical info buried in an inbox
Live readiness status for every participant
Version-pinned declarations with e-signatures
Structured medical & emergency data, always accessible
Everything your programme needs
From pre-departure modules to in-country wellbeing, Basecamp covers the full programme lifecycle — so nothing slips through.
Structured readiness modules
Section-by-section learning with videos, quizzes, and scenario-based decisions. Participants unlock each stage only after completing the last.
Safeguarding & compliance built in
Child safeguarding, code of conduct, and ethical participation modules — with typed e-signatures and version-pinned declarations.
Programme leader dashboard
See exactly who is ready, who is incomplete, and who needs attention — before you fly. Risk assessments, emergency plans, and final sign-off in one place.
In-country wellbeing check-ins
Weekly wellbeing prompts sent automatically during the programme. Severity scoring flags concerns to programme leaders in real time.
Final sign-off form
Personal details, emergency contacts, medical declarations, dietary needs, flight and accommodation — all in one structured, signed submission.
Audit trail & reporting
Every completion, quiz score, and signed declaration is timestamped and exportable. Built-in duty-of-care evidence for your institution.
How it works
From invitation to clearance in four steps.
Participants are invited
Programme leaders upload a CSV or invite participants by email. Each participant receives a magic link — no passwords to remember.
Modules are completed
Participants work through six readiness sections at their own pace, with quizzes gated until previous sections are passed.
Sign-off is submitted
The final section collects all personal, medical, and logistical information — with a typed-name e-signature for each declaration.
Leaders get the full picture
Admins see a live readiness dashboard. Flagged participants are highlighted. A single click exports the full compliance record.
Multi-tenant from day one. Ready to scale to your institution.
Each university gets its own branded space, its own cohorts, and its own data — fully isolated. Your programme leaders see only what they need to.
Learn moreComplete tenant data isolation via row-level security
Role-based access: participants, programme leaders, org admins
Subdomain branding per institution (hku.basecampportal.com)
Audit-ready compliance records for every participant
Successfully run with HKU Chiang Mai
Basecamp prepared participants for the Hong Kong University Chiang Mai Programme — covering safeguarding, cultural orientation, code of conduct, and full participant sign-off before departure. That real-world run is the foundation we're building on with additional institutions.
Join the next cohort of institutionsReady to give your participants the preparation they deserve?
Book a 30-minute demo and we'll show you exactly how Basecamp works for your programme.