Everything from first module
to final clearance
Basecamp covers the full pre-departure and in-country lifecycle — participant readiness, programme compliance, and wellbeing monitoring in one place.
Participant Journey
Sequential module delivery
Participants progress through Sections 1–7 in order. Each section unlocks only when the previous one is fully completed — enforced both in the UI and on the server.
Video, reading & quiz lessons
Each section contains a mix of embedded videos, structured reading content, and knowledge-check quizzes. Pass marks are configurable per quiz (default 80%).
Retakes allowed
Participants can retake any quiz until they pass. Attempt history is recorded, and all scoring happens server-side so answers cannot be leaked.
Scenario-based decisions
Safeguarding and ethics sections include scenario questions that test real-world judgment — not just factual recall.
Final Sign-Off (Section 7)
Multi-step structured form
Collects personal details, emergency contacts, medical declarations, dietary requirements, flight information, and accommodation — all in one guided flow.
Typed e-signatures
Each declaration (Code of Conduct, Safeguarding Standards, Final Readiness) requires participants to type their full name as a legally-meaningful e-signature.
Version-pinned declarations
The exact version of each policy document is locked at the time of signing — so future policy updates never retroactively change what a participant agreed to.
Programme Leader Tools
Live readiness dashboard
See every participant's status at a glance: Not Started, In Progress, Ready, Incomplete, Flagged, or Cleared. Filter and search in real time.
CSV participant import
Upload your cohort list as a CSV. Basecamp creates accounts, sends magic-link invitations, and enrols each participant automatically.
Flag & clear workflow
Manually flag participants who need review (e.g. sensitive medical disclosures) and mark them as Cleared once resolved. Full audit trail maintained.
CSV & PDF exports
Export the full participant roster with status at any time. Per-participant readiness records are exportable as timestamped PDFs for institutional records.
Programme Setup & Compliance
Risk assessment templates
Structured templates for travel, accommodation, activities, local environment, and safeguarding risks — each with mitigations and responsible person.
Emergency & escalation plan
Record key emergency contacts, local medical facilities, escalation procedures, and the responsible person for each scenario.
Roles & responsibilities
Document welfare lead, safeguarding officer, and incident response contacts. All linked to the cohort and exportable.
Final programme sign-off
Programme leaders complete a final institutional sign-off that locks the cohort as approved before departure.
In-Country Wellbeing
Automated weekly check-ins
During the programme dates, Basecamp automatically creates a wellbeing check-in for every enrolled participant and emails them a unique response link.
Mobile-first response form
Short Likert-scale and free-text prompts, designed for participants on their phones in-country. Responses take under two minutes.
Severity scoring & alerts
Each response is automatically scored. Responses above a concern threshold trigger an immediate email alert to the programme leader.
Reflections
Pre, during, and post reflections
Structured prompts guide participants through reflective writing at three points: before departure, during the programme, and after return.
Configurable deadline reminders
Programme leaders choose when participants are emailed — on open, at multiple points before the deadline, after overdue, and when admins should be alerted.
Searchable & exportable
Programme leaders can review reflections per participant and export them for assessment or institutional reporting purposes.
Multi-Tenancy & Branding
Per-institution spaces
Each university gets its own tenant with complete data isolation. Subdomain routing in MVP (hku.basecampportal.com); custom domains available later.
Row-level security
Multi-tenancy is enforced at the database layer — not just in application code. One institution can never access another's data.
Branded emails
Transactional emails (invitations, reminders, alerts, certificates) carry your institution's name and can be sent from a verified institutional domain.
Seen enough? Let's talk.
Book a 30-minute demo and we'll walk you through how Basecamp works for your specific programme.
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